National ESG Development Council (NESGDC) Policies
1. Introduction
The National ESG Development Council (NESGDC) is dedicated to advancing the principles of Environmental, Social, and Governance (ESG) in Malaysia. This document outlines our comprehensive policies governing operations, membership, governance, compliance, and conduct. All members and stakeholders are expected to adhere to these policies to maintain the integrity and success of NESGDC’s initiatives.
2. Governance Policy
2.1 Governance Structure
Executive Committee (ExCo): Comprised of the President, Deputy President, Vice Presidents, and other key officers. The ExCo is responsible for strategic leadership, decision-making, and oversight of NESGDC’s activities.
Divisional Committees: Each division is led by a Vice President and includes Directors and Deputy Directors responsible for specific initiatives and operations.
General Assembly: The highest decision-making body, consisting of all members, which meets annually to review and approve major policies and strategies.
2.2 Roles and Responsibilities
President: Provides overall leadership, represents NESGDC in official capacities, and ensures the execution of strategic objectives.
Deputy President: Supports the President, assumes duties in their absence, and assists in executing strategic plans.
Vice Presidents: Lead respective divisions, ensure the implementation of initiatives, and report to the President and Deputy President.
Directors and Deputy Directors: Manage day-to-day operations within their divisions, oversee projects, and report to their Vice Presidents.
3. Membership Policy
3.1 Membership Categories
Individual Members: Open to individuals interested in ESG practices.
Corporate Members: Open to businesses and organizations prioritizing ESG.
Academic Members: Open to educational and research institutions.
3.2 Membership Benefits
-Access to exclusive training and certification programs.
-Invitations to events, seminars, and conferences.
-Networking opportunities with industry leaders and experts.
-Regular updates on ESG trends and best practices.
-Opportunity to contribute to policy development and advocacy efforts.
3.3 Membership Requirements
-Adherence to NESGDC’s code of conduct.
-Commitment to promoting ethical and sustainable practices.
-Participation in NESGDC activities and initiatives.
3.4 Membership Entrance Fees (one-time)
Individual Members: MYR 200 (non-student) | MYR 50 (Student).
Corporate Members: MYR 1,000.
Academic Members: MYR 500.
3.5 Membership Fees (annually)
Individual Members: MYR 300 (non-student) | MYR 50 (Student).
Corporate Members: MYR 2,000.
Academic Members: MYR 1,000.
3.6 Membership Renewal
-Memberships are renewed annually based on adherence to NESGDC’s policies and active participation in
council initiatives.
-Members will receive a renewal notice 30 days prior to the expiration of their membership.
4. Committees Policy
4.1 Council Committees
Eligibility: Individuals from professional industries, company directors, community members, organization committees, etc.
Appointment: By invitation from NESGDC or recommendation by current ExCo/committees.
Requirements: Must be an Individual Member or join as an Individual Member upon appointment.
Term: One-year term, renewable based on performance and adherence to NESGDC policies.
4.2 Committee Responsibilities
-Provide strategic guidance and support to NESGDC’s initiatives.
-Participate in committee meetings and activities.
-Promote NESGDC’s mission and values within their professional networks.
4.3 Committee Benefits
-Recognition as a key contributor to national ESG development.
-Opportunities to influence national ESG policies and practices.
-Access to exclusive events and networking opportunities.
5. Compliance Policy
5.1 Regulatory Adherence
-NESGDC complies with all relevant Malaysian laws and regulations concerning ESG practices.
-Regular monitoring of regulatory changes to maintain compliance.
5.2 Internal Policies
-Robust governance frameworks to oversee operations and ensure accountability.
-Proactive risk management to safeguard stakeholders and assets.
5.3 Training and Education
-Regular compliance training for members and staff.
-Educational programs to raise awareness about compliance in achieving sustainable development.
5.4 Audits and Assessments
-Regular audits and assessments to ensure adherence to internal policies and external regulations.
-Use of audit findings to improve compliance processes and address any issues identified.
5.5 Reporting and Transparency
-Regular reporting of compliance status to members and stakeholders.
-Prompt reporting and addressing of compliance breaches to maintain trust and integrity.
6. Code of Conduct
6.1 Ethical Practices
-Conduct all activities with integrity, honesty, and fairness.
-Prohibit any form of corruption, bribery, or unethical behavior.
6.2 Sustainable Practices
-Promote and implement sustainable practices in professional and personal activities.
-Strive to minimize environmental impact and contribute to natural resource preservation.
6.3 Transparency and Accountability
-Be transparent in actions and decisions, providing accurate and complete information as required.
-Maintain accountability in all activities, taking responsibility for actions.
6.4 Respect and Inclusivity
-Treat all individuals with respect and dignity, fostering an inclusive environment.
-Do not tolerate discrimination, harassment, or any form of abusive behavior.
6.5 Compliance
-Comply with all relevant laws, regulations, and NESGDC policies.
-Participate in compliance training and adhere to best practices.
6.6 Conflict of Interest
-Avoid conflicts of interest that could compromise judgment or integrity.
-Disclose and manage any potential conflicts in accordance with NESGDC policies.
6.7 Professionalism
-Maintain the highest standards of professionalism in all interactions and activities.
-Pursue continuous learning and development in ESG practices to enhance professional competence.
6.8 Reporting and Enforcement
-Report any breaches of this Code of Conduct to NESGDC for investigation.
-Violations may result in disciplinary action, including termination of membership, depending on the severity.
7. Intellectual Property Protection
7.1 Use of NESGDC Name and Logo
All current and former members, committees, and any other individuals or entities are strictly prohibited from using the NESGDC name, logo, or any council-related information without explicit written permission from the Executive Committee.
Unauthorized use of NESGDC’s intellectual property, including the name, logo, and related information, is forbidden and will result in disciplinary action, including but not limited to termination of membership or committee position, and potential legal action.
7.2 Protection of Reputation
All members, committees, and any other associated individuals must uphold the integrity and reputation of NESGDC in all their actions and communications.
Any actions that may harm or tarnish the reputation of NESGDC, including making false claims, spreading misinformation, or engaging in activities that contradict NESGDC’s mission and values, are prohibited.
7.3 Reporting Violations
Members, committees, and any other associated individuals are encouraged to report any unauthorized use of NESGDC’s intellectual property or any actions that may harm the council’s reputation to the Executive Committee.
NESGDC will investigate reported violations and take appropriate action to enforce this clause.
7.4 Legal Action
NESGDC reserves the right to take legal action against individuals or entities that misuse its name, logo, or any other intellectual property without permission.
This includes but is not limited to seeking injunctions, damages, and other legal remedies available under the law..
8. Privacy Policy
8.1 Data Collection
NESGDC collects personal data from members and stakeholders to facilitate its operations and initiatives.
Data collected includes names, contact information, professional details, and any other information necessary for membership and participation in NESGDC activities.
8.2 Data Use
Personal data is used to manage memberships, organize events, and communicate with members.
NESGDC ensures that data is used in accordance with applicable data protection laws and only for legitimate purposes related to its mission.
8.3 Data Protection
NESGDC implements appropriate security measures to protect personal data from unauthorized access, disclosure, alteration, or destruction.
Members’ data will not be shared with third parties without explicit consent, except as required by law.
8.4 Data Retention
Personal data will be retained only as long as necessary for the purposes it was collected, or as required by law.
Members can request access to their data or request that their data be updated or deleted, subject to applicable laws.
9. Terms & Conditions
9.1 Acceptance of Terms
By becoming a member or engaging with NESGDC, individuals and entities agree to abide by these Terms & Conditions and any other policies established by NESGDC.
9.2 Changes to Terms
NESGDC reserves the right to modify these Terms & Conditions at any time. Members will be notified of any significant changes.
9.3 Liability
NESGDC is not liable for any loss or damage arising from the actions of its members or from the use of information provided by NESGDC.
9.4 Governing Law
These Terms & Conditions are governed by the laws of Malaysia. Any disputes will be resolved in accordance with Malaysian law.
9.5 Intellectual Property
All NESGDC materials, including logos, content, and information, are protected by intellectual property laws. Unauthorized use is prohibited.
10. Termination of Membership
10.1 Grounds for Termination
Violation of NESGDC’s code of conduct.
Non-compliance with membership requirements.
Unauthorized use of NESGDC’s intellectual property.
10.2 Process for Termination
Members will be notified of any violations and given an opportunity to respond.
The Executive Committee will review and make a final decision on termination.
11. Conclusion
These policies ensure that NESGDC operates with the highest standards of governance, ethics, and sustainability. All members and stakeholders are expected to align with these policies to support the mission and vision of NESGDC.